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Program Administrator

Denius UTLA Center


Location:
Burbank, California 91502
Date:
04/10/2018
2018-04-102018-05-10
Job Type:
Employee
Job Status:
Full Time
Denius UTLA Center
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Job Details

Job Title: Program Administrator

Job Description:
The Wofford Denius UTLA Center for Entertainment & Media Studies seeking resumes to fill the Program Administrator position. This position supports the UT Semester in Los Angeles Program and work is performed at the Wofford Denius UTLA Center in Los Angeles, California. Normal work hours will be determined between 8:00am-6:00pm Monday through Friday based on the needs of the program.  The purpose of this position is to provide administrative and technical support in the Center, for students, faculty, guest instructors, families, employers, university offices, and the general public, for all student-related matters, as well as provide technical assistance to staff, guest instructors and students.

Essential Functions:

ENROLLMENT COORDINATION: Process student enrollment applications and student billing in a timely manner, and manage enrollment communication with students to support adherence to University academic advising, enrollment, registration, billing and financial aid deadlines and policies. Know and enforce University policies and procedures as they relate to participation in this program. Respond to inquiries, refer students to appropriate units on campus, and communicate student needs to the Director, as required. Track and maintain enrollment information and shared electronic records for accuracy, in keeping with University policies and practices. Assist with the development of online program enrollment and administrative systems. Clear students for registration and work closely with the Office of Student Financial Services to ensure timely disbursement of student aid. Update course catalog and schedule information in collaboration with academic departments. Collaborate with relevant units on campus to anticipate issues, resolve problems and make recommendations for improved services and overall program enhancement. Update course schedules with campus and University Extension contacts. Maintain student records for accuracy and in keeping with University policies and procedures.

DENIUS UTLA CENTER FACILITY SUPPORT: Maintain the Wofford Denius UTLA Center insuring it is kept clean, organized and well stocked with all necessary equipment, materials and supplies. Order and stock kitchen with paper goods, water, beverages, as needed. Manage equipment and supply orders for Wofford Denius UTLA Center staff and instructors through appropriate University channels. Staff the reception desk, greeting students, alumni and guests and answering their questions. Create and maintain mailbox assignments and student name tag placards. Create, assign and maintain door codes for staff, students and alumni. Provide general office and clerical support including maintenance of all equipment (Copier, fax, computers, Audio/Visual, etc.)

TECHNICAL SUPPORT: Provide technical assistance to staff, guest instructors and students. Maintain program equipment and update software as required. Coordinate and supervise staff and student use of audio/visual equipment including equipment check-out and check-in. Train students in proper use of equipment. Coordinate video conferencing information sessions with prospective students.

BACK-UP ADMINISTRATIVE SUPPORT: Responsible for knowing the many complex office administrative systems put in place by the University, Moody College and Director. Assist Program Coordinator with routine data entry tasks, web support and maintenance. Position will serve as back-up for the Program Coordinator and will also support the Associate Director of External Relations for the Wofford Denius UTLA Center as need arises.

Working conditions:

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity, lifting and moving. General conditions with the majority of time spent in contact with students and employers. Some evening, weekend and holiday work will be required including special events with students. Some travel may be required for training and events.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

A criminal history background check will be required for finalist(s) under consideration for this position.

Salary: Salary: Monthly salary: $2,500+ depending on qualifications
Hours per week: 40.00 Flexible from 800AM to 600PM
Earliest Start Date: 04/16/2018

Contact us: Required Application Materials:
   - A Resume is required in order to apply
  -  A Letter of Interest is required in order to apply.
   - A List of 3 References is required in order to apply.

Requirements

Required qualifications:

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Experience using computer software/hardware and Internet resources in completing work assignments. Experience in computer networking, internet communications, and computer hardware and software maintenance. Experience with and a working knowledge of audio, video, lighting, grip and film-making equipment, as well as its proper use and maintenance. Experience with and a knowledge of Adobe software, Final Cut Pro and Avid Software, Pro Tools software, After Effects software, EP Film Scheduling software, EP Film Budgeting software, Final Draft Screenwriting software, and other graphics-based design programs used in the entertainment industry. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

Bachelor's degree in communication, liberal arts, business or other related field. Internship or work experience in communication or entertainment industry related fields.

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